Thank you for the opportunity to present this proposal. SGBS Group (Pty) Ltd outlines below the full scope of professional services available to the Motshwane Group on a retainer basis — covering accounting, tax compliance, financial reporting, assurance, and corporate finance advisory across all your entities.
How to use this document: Review the services listed, tick the checkbox (☐) next to each service you require, and return this document to us. We will then prepare your retainer engagement letter based on your selections, with the exact total monthly/annual cost.
Medical Practice
Primary income-generating entity. Professional services, patient consultations, medical procedures.
Holding Company
Group holding entity for consolidated investments, intercompany management and group strategy.
Property & Real Estate
Proposed new entity to house and manage the property investment portfolio separately.
We have recommended structuring the property portfolio under a separate entity (Motshwane Property Co.) to ring-fence property assets, optimise tax treatment, and facilitate bank financing. Selling existing property and using the proceeds as collateral to leverage bank financing for a larger portfolio is a sound capital structuring strategy that we can assist with under our Corporate Finance & Capital Advisory services.
Review & tick the services you need from the menu
Send back the completed checklist for review
We formalise the retainer agreement
We begin work immediately upon signing
We bring proven expertise across diverse industries — from NASDAQ-listed multinationals to South African non-profits and technology companies. Our clients trust us because we deliver beyond compliance.
Technology-Enabled Practice: Through our partnership with Masaphokati Technologies, we leverage modern software platforms to deliver real-time financial visibility, automated compliance, and data-driven advisory — giving our clients a competitive edge.
Core accounting, compliance, and advisory services for the medical practice.
| ✓ | Service | Frequency | Fee (ZAR excl. VAT) |
|---|---|---|---|
|
Monthly Bookkeeping
Recording of all income, expenses, bank transactions, journal entries; monthly reconciliation of bank, debtors and creditors
|
Monthly | R 4,500 /month | |
|
Monthly Management Accounts
Income statement, balance sheet, aged debtors/creditors, cash flow summary with commentary on variances
|
Monthly | R 2,500 /month | |
|
Annual Financial Statements
Preparation of annual financial statements in compliance with IFRS for SMEs / applicable framework
|
Annually | R 12,000 /year | |
|
Payroll Processing
Monthly payslips, EMP201 submission, IRP5/IT3(a) certificates, UIF and SDL declarations (up to 10 employees)
|
Monthly | R 2,000 /month |
| ✓ | Service | Frequency | Fee (ZAR excl. VAT) |
|---|---|---|---|
|
Income Tax Return (ITR12 / ITR14)
Preparation and submission of annual income tax return to SARS
|
Annually | R 4,500 /year | |
|
Provisional Tax Returns (IRP6)
Calculation and submission of two provisional tax payments per year
|
Bi-Annual | R 2,500 /year | |
|
VAT Returns (VAT201)
Bi-monthly preparation and submission of VAT returns, input/output reconciliation
|
Bi-Monthly | R 1,800 /return | |
|
SARS Correspondence & Dispute Resolution
Handling SARS queries, objections, verifications and audits on your behalf
|
As needed | R 1,500 /hour | |
|
Tax Planning & Advisory
Proactive tax optimisation strategy, structuring advice, and compliance planning
|
Annually | R 5,000 /year |
| ✓ | Service | Frequency | Fee (ZAR excl. VAT) |
|---|---|---|---|
|
Independent Review Engagement
Independent review of annual financial statements in accordance with ISRE 2400
|
Annually | R 10,000 /year | |
|
Agreed-Upon Procedures
Specific procedures on financial data as agreed (e.g., for funders, partners, compliance)
|
As needed | R 8,000 /engagement |
Group-level accounting, compliance, and consolidation services.
| ✓ | Service | Frequency | Fee (ZAR excl. VAT) |
|---|---|---|---|
|
Monthly Bookkeeping
Transaction recording, intercompany reconciliations, bank reconciliations
|
Monthly | R 3,000 /month | |
|
Monthly Management Accounts
Financial reporting with group consolidated view and intercompany eliminations
|
Monthly | R 2,000 /month | |
|
Annual Financial Statements
Preparation of AFS in compliance with applicable reporting framework
|
Annually | R 10,000 /year | |
|
Income Tax Return (ITR14)
Corporate income tax preparation and submission
|
Annually | R 4,000 /year | |
|
Provisional Tax Returns (IRP6)
Bi-annual provisional tax calculations and submissions
|
Bi-Annual | R 2,000 /year | |
|
Annual Return (CIPC)
Filing of annual return with CIPC, maintaining company registration compliance
|
Annually | R 1,200 /year | |
|
Group Consolidated Reporting
Consolidated financial statements across all group entities with eliminations
|
Annually | R 8,000 /year |
Dedicated property entity services — from company registration to property portfolio management.
| ✓ | Service | Frequency | Fee (ZAR excl. VAT) |
|---|---|---|---|
|
Company Registration (CIPC)
Registration of new (Pty) Ltd entity, SARS registration (Income Tax, VAT, PAYE as needed)
|
Once-off | R 3,500 | |
|
Monthly Bookkeeping
Rental income recording, expense tracking, property-level cost allocation, bank reconciliation
|
Monthly | R 3,500 /month | |
|
Monthly Management Accounts
Property-by-property P&L, portfolio performance summary, cash flow analysis
|
Monthly | R 2,000 /month | |
|
Annual Financial Statements
Property AFS with fair value disclosures, investment property notes per IAS 40
|
Annually | R 10,000 /year | |
|
Income Tax Return (ITR14)
Corporate income tax return including rental income schedules, s13 allowances
|
Annually | R 4,000 /year | |
|
VAT Returns (VAT201)
Commercial property VAT, input claims on property expenses and maintenance
|
Bi-Monthly | R 1,800 /return | |
|
Annual Return (CIPC)
Filing of annual return with CIPC
|
Annually | R 1,200 /year |
Strategic financial services to help the Motshwane Group access bank financing, structure property acquisitions, leverage existing assets as collateral, and make informed investment decisions. This category of services is commonly referred to as Corporate Finance & Capital Advisory — encompassing funding strategy, loan facilitation, financial modelling, and transaction support.
What is Corporate Finance & Capital Advisory? These are specialised financial services where we act as your financial advisor in securing bank funding, structuring property deals, preparing loan applications, and advising on the optimal use of your assets (e.g., using sale proceeds as collateral to leverage larger property acquisitions). This goes beyond compliance — it's about growing your wealth.
| ✓ | Service | Frequency | Fee (ZAR excl. VAT) |
|---|---|---|---|
|
Bank Loan Application & Facilitation
Preparation of complete bank loan/bond application packs; financial data compilation, liaison with bank credit departments, application follow-up
|
Per application | R 12,000 /application | |
|
Financial Projections & Cash Flow Modelling
3-5 year financial projections, cash flow forecasts, debt service coverage analysis — required by banks for financing applications
|
Per project | R 10,000 /model | |
|
Business Plan Preparation
Comprehensive business plan for bank submission including market analysis, financial projections, risk assessment and management profiles
|
Per project | R 15,000 /plan | |
|
Collateral & Security Structuring
Advisory on optimising collateral packages, leveraging existing assets, cross-collateralisation strategies to maximise borrowing capacity
|
Per engagement | R 8,000 /engagement |
| ✓ | Service | Frequency | Fee (ZAR excl. VAT) |
|---|---|---|---|
|
Property Acquisition Due Diligence (Financial)
Financial analysis of target properties: yield calculations, ROI projections, expense analysis, rental market assessment
|
Per property | R 8,000 /property | |
|
Property Portfolio Strategy
Investment strategy development: target returns, gearing ratios, portfolio diversification, growth roadmap
|
Annually | R 12,000 /year | |
|
Transaction Structuring
Optimal deal structuring for property purchases — entity structure, financing mix, tax implications, transfer duty planning
|
Per transaction | R 10,000 /transaction | |
|
Rental & Lease Management Support
Lease agreement review (financial terms), rental escalation calculations, tenant financial screening
|
As needed | R 1,500 /hour |
| ✓ | Service | Frequency | Fee (ZAR excl. VAT) |
|---|---|---|---|
|
Group Tax Structuring & Optimisation
Inter-entity structuring for tax efficiency: management fees, loan structures, dividend flows between entities
|
Annually | R 8,000 /year | |
|
CFO-on-Retainer (Virtual CFO)
Monthly strategic financial oversight: KPI dashboards, cash flow management, financial decision support, board-ready reporting
|
Monthly | R 6,000 /month | |
|
Ad-Hoc Financial Advisory
On-demand financial guidance: investment decisions, banking relationships, compliance queries, any financial matter
|
As needed | R 1,500 /hour |
Below is a summary of estimated costs if all services are selected. Your actual retainer amount will depend on the specific services you choose from the menu above.
* Once-off and per-project fees (company registration, loan applications, business plans, due diligence) are billed separately upon engagement.
* Annual fees (AFS, tax returns, CIPC, assurance) can be spread monthly or billed at completion — your preference.
Please sign below to indicate your acceptance of the selected services and associated fees. Upon signature, we will prepare a formal engagement letter for each entity.